Google Forms: Documenting Communication with Parents

This is one of the most useful forms I've created. It's not for implementing assessments but rather about communicating assessment information to parents. We've all been there! A student does poorly on a test and we have to call home. An incident takes place at recess, and we have to call home. Maybe it's been a great day and we call home to share the positive news!

Over the last 12 years, I've created various templates to record parent-teacher conversations. Each of these templates was on paper and I rarely had the sheet with me when making a phone call. Even when the paper was within reach, it was usually too difficult to document the conversation while on the phone. Then, after the fact, it was easy to forget important details that really should have been recorded for future reference.

Google Forms offers a great solution.

Using the "checkbox" question type, you can quickly select the best response(s) that match the conversation.

If you find that you need to alter the options, you can easily go into the editable form and make the changes. For example, I found that I always spoke to the older sibling of one student because she translated for her parents. Instead of writing "older sibling" into the other category each week when we spoke, I simply went back into the editable form and added it in as another checkbox option.

Leave the live link bookmarked on your computer or tablet or phone and you will have ready access to it when speaking to parents.

All of the information automatically feeds into a Google Spreadsheet.  

If you have a parent-teacher meeting and you only want to call up the conversations you've had with one student's family, filter the spreadsheet to show only that child's information.

Highlight the column with the students' names.

Click on the filter button and select "Create new filter view".

NOTE: This process differs slightly in certain EDU domains. For instance, in my EDU domain, I just need to click on the filter icon and the filter arrows appear immediately in the top row of each column.

Select "Clear" and then click on the student you'd like to view.

  • In the File drop down menu, select Make a copy. 
  • Rename your new Google Form. 
  • Close the tab with my editable Form.  
  • Adapt the form that you now own (delete the description) as needed.

I hope you find this form useful!

Below is a link to a Google Site I’ve created.  It houses the form discussed in this post as well as some other samples of Google Forms that can be used to take assessment practices into the 21st century.  

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